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Office Manager/Bookkeeper

Sawhorse Media is the parent company of Muck Rack, a software platform for PR executives, and The Shorty Awards who honor the best of social media globally. We are looking for an ambitious and organized Bookkeeper/Office Manager to join our fast-growing startup in NYC to help us scale our innovative culture that was recently covered in FastCompany.

Bookkeeping Essential Functions/Major Responsibilities (50%)

  • Record the financial transactions of all three businesses in QuickBook Online
  • Manage relationships with building management, vendors, and service providers and handle accounts payable
  • Negotiate the best deals as possible with suppliers
  • Reconcile bank and credit card statement
  • Check figures and reporting for accuracy
  • Report any irregularities in data to management
  • Produce balance sheets, income statements and other financial documents
  • Maintain our Asset Inventory list
  • Negotiate the best deals as possible with suppliers
  • Maintain confidentiality and be discreet with information
  • Help maintain budgets in QuickBooks Online and distribute monthly reports
  • Take on other assignments as directed by the Accounting Manager

Office Manager Essential Functions/Major Responsibilities (50%)

  • Greet visitors and create a welcoming office environment
  • Oversee move to new office during the summer of 2019
  • Coordinate day-to-day operations of the office including opening the office daily at 8:30am Monday through Friday
  • Implement and maintain procedures/office administrative systems (Ensure health and safety policies are up to date, keep office informational doc up-to-date)
  • Order and receive office supply shipments
  • Answer the phone
  • Receive mail and disperse appropriately
  • Organize team lunches and outings
  • Oversee seating arrangements
  • Work with People Ops with office-related onboarding procedures (desk arrangements and decor, receiving needed supplies, greet new employees on his/her first day and give them office tour, etc…)
  • Report and handle all maintenance issues
  • Supervise and hire needed vendors for office upkeep
  • Oversee the conference room calendar for the office
  • Assist in interviews by greeting interviewee and showing to the door after interviews
  • Company snack-food orders
  • Take on other assignments as needed

The following skills, knowledge, and abilities will make you a great fit for this position

  • You have a high level of individual initiative
  • You’re a very organized person
  • You’re a numbers guru
  • Solid G Suite and Microsoft Office skills
  • Familiarity with accounting software required with QuickBooks Online a definite plus
  • Attention to detail and a passion for accuracy, especially error-free data entry
  • The ability to resolve practical problems independently
  • Minimum of 2 years in a similar position

How to apply

If this full-time, non-exempt New York City position sounds like it is right for you, please email Susan at susan (at) sawhorsemedia (dot) com.

Benefits

401k

We offer eligible employees the opportunity to participate in our 401k plan with employer contributions.


Health benefits

You’ll be able to join our health plan which has one of the largest networks of providers in the tri state area. Sawhorse will cover half the cost.


Vacations

We encourage taking real off-the-grid vacations.


Personal development

We encourage everyone to grow their skills and networks and will enable you to attend relevant events, conferences and meetups. We believe in the need to get out of the office and see the world, experience the market and learn from peers.

Equipment

We’ll provide you with a high-end Mac laptop, second screen monitor and anything else you might need to do your job (software, drawing tablets, adapters, etc.).


VIP Shorty Awards Ticket

Whether or not you’re working on the Shorty Awards, you’ll score a VIP invite to the annual Shorty Awards show. We promise it’ll be a blast!


Snacks

We have an ongoing FreshDirect order that everyone can add to to make sure there are delicious and healthy snacks in the office throughout the week.